How to write a follow-up email in 5 steps

Following up after an interview is crucial to making sure you stand out from the competition.

To help you build out your follow-up email, the following steps include the essential components you will want to include in your email to the interviewers.

1. Open with a formal greeting and include the hiring manager’s name

• Ex: Dear [hiring manager’s name],

2. Express your gratitude and reiterate your interest in the position

• Ex: Thank you for taking the time to speak with me about the [position name] role at [company name].

3. Suggest how you will be an asset to the company with your skills and how you will help the company achieve its goals

• Ex: After learning more about the role, I am positive that my skill set and experience would be valuable in helping [company name] achieve [company goal].

4. Mention that you are willing to provide additional information

• Ex: If you require any additional documentation of my credentials, please do not hesitate to reach out.

5. Include an email signature that shows your professionalism

• Ex: Thank you for your time and consideration,

Follow-up email subject line

Your subject line is just as important as the email itself. Kyle MacDonald, Director of Operations at Force by Mojio, says, “The first thing you want to do is make the subject line very clear: include both your name and an indication that it’s an interview follow-up — this allows the employer to know who the email is from and what it contains.”

Recruiters and hiring managers receive a multitude of emails on a daily basis, so a straightforward and simple subject line will catch their attention and give them the information they need. Below are ten example subject lines you can use when sending your follow-up emails.

• Thank you for your time today
• [Job position] interview on [date]
• Great speaking with you today
• Follow-up regarding [job position]
• Thank you for your time, [interviewer name]
• [Job position] interview
• [Job position] interview follow-up for [candidate name] on [date]
• Following up regarding job interview
• Interview status follow-up

Follow-up email templates

Whether you’re sending the first follow-up email after the interview or you’re simply hoping to keep in touch, check out the following templates to inspire your next follow-up email.

First follow-up email after interview

Subject line: Thank you for your time, [interviewer name]

Hi [name],

Thank you so much for taking the time to speak with me about the [job position] role at [company name]. It was a pleasure meeting you [date/today/yesterday] and learning about your background and experience.

I especially enjoyed discussing [topic discussed in interview] and wanted to highlight my experience in [topic] in my previous role at [company name].

After learning more about the role, I am positive that my skill set and experience would be valuable in helping [company name] achieve [company goal].

If you require any additional documentation of my credentials, please do not hesitate to reach out.

Looking forward to hearing from you,

[Your name]

[Email address]

[Phone number]

Follow-up email checking interview status

Subject line: [Job title + position] Follow-up

Hi [name],

I hope this message finds you well! I am checking in on the [job position] role.

It was an absolute pleasure to meet you and the team at [company name].

With the information provided about the position, I am positive that I would excel in the role and make a valuable contribution to [company name].

Should you move forward with my candidacy for the role, please let me know.

Kind regards,

[Your name]

[Email address]

[Phone number]

Follow-up email after a phone interview

Subject line: Thanks for your time, [name]!

Dear [name],

Thank you for speaking with me today. I appreciated the opportunity to learn more about [company name]. I was happy to hear that you share my background in [industry] and look forward to discussing the [job title] role with you in more detail!

Please find my resume and cover letter attached to this email and if you require any additional documents, please don’t hesitate to reach out.

Sincerely,

[Your name]

[Email address]

[Phone number]

Follow-up email after a second interview

Subject line: [Job position] interview on [date]: Great speaking with you today

Dear [name],

Thank you once again for the opportunity to chat regarding the [job title] position at [company name]. This further solidified my interest in the role and I would be honored to be considered for the position.

I thoroughly enjoyed discussing [project or topic] during our time and I wanted to send along some projects I’ve worked on that mirror [company name]’s efforts in [industry]. Please let me know what you think and I hope to talk with you soon about what I can contribute to [company name].

Thanks again for your time and I look forward to hearing from you,

[Your name]

[Email address]

[Phone number]

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